Gmail Integration
Connect your Gmail account to automatically sync job-related emails and stay on top of your applications.
What Gmail Integration Does
When connected, TrackMyRoles automatically scans your Gmail for job-related emails and helps you:
- Detect application confirmation emails
- Identify interview invitations
- Catch rejection notices
- Track status updates from recruiters
- Link emails to existing applications
You review and approve each detected email before it creates or updates an application.
Connecting Your Gmail Account
To connect Gmail:
- Go to Settings from the sidebar
- Find the Email Integration section
- Click Connect Gmail
- Sign in to your Google account
- Grant the required permissions
- Return to TrackMyRoles
Permissions Required
TrackMyRoles requests read-only access to your Gmail messages. We can only read emails; we cannot send, delete, or modify them.
- Read email messages and settings
- View email metadata (subject, sender, date)
How Email Syncing Works
Automatic Scanning
TrackMyRoles periodically scans your inbox for job-related emails from common senders like recruiters and HR systems.
AI Classification
Detected emails are analyzed to determine their type: application confirmation, interview invite, rejection, or status update.
Information Extraction
Company name, job title, interview dates, and other relevant details are extracted from the email content.
Your Review
Pending emails appear in your Email Inbox for review. You decide whether to add them as applications or link them to existing ones.
Detected Email Types
Thank you for applying emails from companies
Emails scheduling interviews or phone screens
Unfortunately at this time emails
Updates on your application progress
Cold emails from recruiters about opportunities
Reviewing Pending Emails
The Email Inbox shows all detected job-related emails. For each email, you can:
- Confirm: Add as a new application or link to an existing one
- Ignore: Mark as not relevant (will not appear again)
- View Details: See the full extracted information before deciding
Pending email counts appear on your dashboard for quick access.
Privacy and Security
Your Privacy is Protected
- We only read job-related emails, not personal messages
- Email content is processed but not stored permanently
- Your Gmail credentials are never stored on our servers
- You can disconnect Gmail at any time from Settings
- We use Google OAuth 2.0 authentication
Troubleshooting
Emails Not Being Detected
Try manually syncing from the Email Inbox page. If emails are still missing, ensure they are not in spam or trash folders.
Wrong Email Type Classification
You can correct the classification when reviewing an email. This helps improve detection for future emails.
Connection Issues
If your connection stops working, try disconnecting and reconnecting your Gmail from Settings.