Contact Management
Keep track of recruiters, hiring managers, and other contacts you interact with during your job search.
Why Track Contacts
Maintaining a database of professional contacts helps you:
- Remember who you spoke with at each company
- Find contact information quickly when needed
- Reference previous conversations and notes
- Build your professional network over time
- Follow up with the right person
Adding Contacts
There are two ways to add contacts:
From the Contacts Page
Navigate to Contacts in the sidebar and click Add Contact. This creates a standalone contact that can be linked to companies and applications later.
From an Application
When viewing an application, go to the Contacts tab and add a contact directly linked to that application and company.
Contact Information
Each contact can include:
Name and Role
Full name and job title (e.g., Recruiter, Hiring Manager, HR)
Company
Link the contact to a company in your database
Professional email address for correspondence
Phone
Direct phone number for calls and texts
LinkedIn profile URL for networking
Notes
Personal notes about conversations and interactions
Common Contact Roles
Categorize contacts by their role in the hiring process:
Linking Contacts to Applications
Contacts can be linked to one or more applications. This helps you:
- See all contacts related to a specific job application
- Track which recruiter is handling which opportunity
- Assign interviewers to scheduled interviews
When viewing an application, the Contacts tab shows all linked contacts with quick access to their information.
Best Practices
Add Contacts Promptly
Add new contacts immediately after receiving an email or having a conversation while details are fresh.
Take Detailed Notes
Record conversation topics, their interests, and any personal details they share. This helps personalize follow-ups.
Keep Information Current
Update contact information if they change roles or companies. Your network has long-term value.