Introducing Gmail Integration

We are thrilled to announce Gmail integration for TrackMyRoles. Connect your Gmail account to automatically detect and import job-related emails, saving you time and ensuring you never miss an important update.

How It Works

Once connected, TrackMyRoles periodically scans your Gmail for job-related emails and intelligently categorizes them:

• Application Confirmations: Those thank you for applying emails that confirm your submission
• Interview Invitations: Emails scheduling phone screens, technical interviews, or onsite visits
• Status Updates: Updates from recruiters about your application progress
• Rejection Notices: Unfortunately at this time emails (we know, they are not fun, but tracking them helps)
• Recruiter Outreach: Cold emails from recruiters about new opportunities

You Stay in Control

Gmail integration is designed to assist, not automate. Every detected email is queued for your review before any action is taken:

• Review extracted information (company name, job title, dates)
• Confirm to add as a new application or link to an existing one
• Ignore if it is not relevant to your job search

You maintain full control over your data, and nothing is added without your explicit approval.

What About Status Tracking?

A common question is whether Gmail integration can automatically track application status changes. Here is the reality:

The integration parses emails you receive and extracts useful information. However, it cannot access company internal systems or their Applicant Tracking Systems (ATS). When a company updates your status internally, you only know about it when they send you an email.

This means Gmail integration helps you:

• Capture initial application data automatically
• Get notified when relevant emails arrive
• Suggest status updates based on email content

But you still need to manually confirm significant status changes when you receive concrete communication.

Privacy and Security

We take your email privacy seriously:

• We request read-only access; we cannot send, delete, or modify emails
• We only process job-related emails, not personal messages
• Email content is processed but not permanently stored
• You can disconnect Gmail at any time from Settings

Getting Started

To connect Gmail, go to Settings, find the Email Integration section, and click Connect Gmail. Follow the prompts to grant permissions, and you are all set.